To begin with have a small committee of people with yourself. Hence, a committee comprising of six people would be perfect. It is important that the committee have different opinions and it is not just one person who will be managing all the briefings, execution of the feedback and making visit to the musical store.
Apart from this, make sure that you have a reliable committee on which you can easily rely. All the members of the committee should have a good knowledge of music. And anyone who has a good knowledge about the pipe organs would be great. It stands to be the job of the head of the committee that he or she educates everyone concerning the pipe organs with the help of sound clippings and videos. Making a few visits to other churches as to what they have would also be an excellent idea.
Make sure that you enlist the members of committee by exercising good amount of care. You need to have sound judgment, go getters, versatile professions and team members. You should rely on them greatly and should be able to interact with them on a regular basis. Moreover, arrange a timeline within which you would be buying the pipe organs. This timeline should entail all the work that is involved, from fundraising to making visits to other churches, from establishing a committee to the final purchasing of the pipe organs. Hence, the members of the committee need to stick to this timeline.
At the time of looking at the pipe organs, it should not only be able to produce good quality music, but it should be able to look good in the church as well, its quality should be excellent and consider the space that it would occupy. At such a point of time, it would be excellent if you have one or two pipe organ instructors with you to tell which of the pipe organs would be the best. They would help you in assessing the material that you need to have. On the whole, they would be well capable of gauging the quality of the work that seems to be going in the pipe organs.
Make sure that you have quotes with you from three separate vendors. Hence, check what every vendor has with him to offer you with and then decide on the best one that is giving you the most excellent deals on pipe organs.